A complete digital archiving capability for small and medium businesses and institutes — digitizing paper records, organizing them into a searchable index, and storing them on secure, compliant infrastructure so your team can find what they need in seconds, not days.
Our archiving process starts with an inventory and assessment of existing records — contracts, HR files, financial documents, academic transcripts, or operational paperwork — followed by high-volume scanning and OCR to convert pages into searchable text. Every document is then classified against a custom taxonomy and tagged with metadata (department, date, document type, retention class) so it can be located instantly through a central index, with a quality-control pass to confirm image clarity and data accuracy before it enters the archive.
On the infrastructure side, archives are hosted on encrypted storage with a hybrid cloud and on-premise option, so institutes with data-residency requirements can keep sensitive records local while still enabling remote access. We apply tiered storage (frequently accessed records on fast storage, older records on lower-cost archival tiers), role-based access controls, full audit trails, and a 3-2-1 backup strategy with scheduled disaster-recovery testing — plus retention schedules aligned to your regulatory and institutional policies, with automated alerts for records nearing disposal or review dates.
Discuss Your Project
A right-sized archiving stack for small and medium organizations — from one-time digitization projects to fully managed records infrastructure.
High-volume scanning of paper records with optical character recognition, producing searchable, text-indexed PDFs from invoices, contracts, files, and registers.
Custom taxonomy design and consistent metadata tagging by department, date, document type, and retention class for fast, accurate retrieval.
Encrypted hybrid cloud and on-premise storage with tiered hot/cold archiving, designed to meet data-residency and budget requirements for SMEs and institutes.
Retention schedules aligned to regulatory and institutional policy, with audit trails, access logs, and automated alerts ahead of review or disposal dates.
A central search portal with full-text and metadata search, integrated into existing document management systems and team workflows.
3-2-1 backup strategy with redundant copies across locations and media, plus scheduled disaster-recovery testing to keep archives safe and recoverable.
Tell us about your archive — volume, document types, and compliance needs — and we'll scope a digitization and storage plan that fits your budget.